TEpayments by Zinc: What HOA Treasurers Should Know
It's the week before the board meeting. The treasurer is lining up the bank statement with a list of approved applicants, trying to work out which deposits came in, which are still missing, and which transfer belongs to which unit.
Treasurers volunteer to keep the association's money in order. They shouldn't have to play detective to do it.
Here's what a treasurer should know about how TEpayments by Zinc handles application fees and deposits, and what it changes for the books.
Key Takeaways
- TEpayments by Zinc collects application fees and deposits as part of the resident journey and pays them straight to the association.
- It runs on a separate, Zinc-powered platform, with the same TenantEvaluation team and point of contact.
- Treasurers get a payment record that shows what was paid, by whom, and when.
- A QuickBooks data flow supports fee payouts, so payout information isn't retyped.
What is TEpayments by Zinc?
TEpayments by Zinc connects payment collection to the TenantEvaluation application process and runs on a separate, Zinc-powered platform. Each association chooses which fees and deposits to collect and when requests appear, from application through move-in.
For TenantEvaluation clients, there is no implementation, product license, or monthly subscription charge for the payment workflow. Residents pay a convenience fee at payment. Zinc routes funds directly to the association's designated account; TenantEvaluation never holds association funds.
Why manual collection makes the treasurer's job harder
When payments arrive by check, transfer, and the occasional envelope at the front desk, every one of them has to be matched to a unit by hand. A missing memo line can turn a five minute task into an afternoon.
It also makes simple questions slow. "Has unit 4B paid its deposit?" shouldn't need a call to the manager and a search through statements.
What should a treasurer look for in fee and deposit collection?
A treasurer should look for three things: payments that arrive without chasing, money that goes straight to the association, and a record that shows what was paid, by whom, and when. If any of those depend on someone remembering to update a spreadsheet, the process is still manual.
It also helps when the payment data can flow into the accounting tools the association already uses.
The 5 benefits of TEpayments by Zinc for treasurers
TEpayments by Zinc connects fee and deposit collection to onboarding. It supports configurable requests, direct routing to the designated account, no additional payment platform cost for TenantEvaluation clients, visible payment status, and a workflow connected to the TenantEvaluation application process.
- Configurable collection. Each association decides what to collect and where payment requests appear, from application through move-in.
- Paid straight to the association. Zinc's payment technology routes funds directly to its designated account. TenantEvaluation never holds association funds.
- No additional platform cost. TEpayments by Zinc adds no implementation, license, or monthly subscription charge for TenantEvaluation clients. Residents pay a convenience fee at payment.
- A connected payment record. Managers and boards can see requested, paid, and outstanding amounts for each application.
- The same partner and point of contact. TEpayments by Zinc runs on a separate, Zinc-powered platform, with the same TenantEvaluation team and point of contact behind it.
Does TEpayments by Zinc work with our accounting software?
TE Suite supports a QuickBooks data flow for fee payouts, so payout information doesn't have to be retyped. For other accounting systems, ask us about the community association integrations available today.
Confirm payment status at the stage your association requires, rather than assuming every payment must follow approval.
Beyond payments: what else the treasurer gets
Payments are one part of the resident journey. TE Suite covers the rest as one partner.
- Screening at no cost to the association: TE Screening & Onboarding is free to the association, funded by applicant fees.
- Approvals the board can find later: QuickApprove gives the board faster application approvals, with the approval letter written automatically.
- Leases: LeaseTracking by TenantEvaluation creates the resident record on approval and sends automated renewal reminders, for $29 a month, flat. See your association's return on investment (ROI) with the LeaseTracking ROI Calculator.
- Records for the audit: Every application and payment keeps its full history, and the Final Report is saved as a web page and PDF.
One partner. One point of contact.
Frequently asked questions
Where does the money go when an applicant pays?
Zinc's payment technology routes funds directly to the association's designated account. TenantEvaluation never holds association funds.
Does TEpayments by Zinc cost the association anything?
For TenantEvaluation clients, there is no implementation, license, or monthly subscription charge for the payment workflow. Residents pay a convenience fee at payment.
Can the treasurer see payment history?
Yes. Every payment keeps its full history, so the treasurer can confirm what was paid and when without searching bank statements.
Is TEpayments by Zinc in the same login as screening?
Not yet. Screening and LeaseTracking share one TenantEvaluation account today. TEpayments by Zinc runs on a separate, Zinc-powered platform, and we've made that handoff smooth and supported. Either way, you work with one partner and one point of contact.
See it from the treasurer's seat
See how your treasurer can review payment status and history for your association.
About TenantEvaluation
TenantEvaluation is the industry pioneer in resident screening and onboarding, with an all-in-one platform built specifically for condominium and homeowners association communities. For nearly 20 years, we have helped community association managers, community associations, and boards accelerate applicant approvals, collect fees and deposits digitally, and manage lease renewals across their portfolios. TenantEvaluation helps communities reduce administrative burden while creating opportunities for additional revenue. Trusted by more than 10,000 associations and 200 management companies, 150,000+ applications a year, TenantEvaluation is the partner community association managers and boards rely on to simplify resident onboarding from application to approval and beyond. Screening is where we start. Everything that comes after is where we make the difference.
