Centralized Lease Records
Store and manage all lease agreements inside TenantEvaluation. One place for everything across all your HOA and condo communities — searchable, organized, and accessible without digging through inboxes.
Stop chasing lease copies over email. TenantEvaluation Lease Tracking gives your team live visibility into every active, expiring, and missing lease — automatically collected, unit-linked, and connected to the tenant screening workflow you already use.
If you're running HOA and condo lease management across email threads, shared drives, and spreadsheets — you already know what the gaps cost you every single month.
Leases expire unnoticed because no one owns the task of checking renewal dates across dozens of units in multiple HOAs and condos.
Board members ask questions you can't answer in under ten minutes because the documentation is scattered across four folders and two inboxes.
Audits and attorney requests turn into half-day recovery efforts instead of a two-minute document pull.
New residents slip through with missing lease copies because document collection was never automated in the first place.
From the moment a resident applies to every renewal after move-in — every step is connected, automated, and logged inside TenantEvaluation.
Step 01
When a resident is approved through TenantEvaluation's tenant screening workflow, a lease record opens automatically. No double entry, no manual step.
Step 02
Lease documents are requested and collected during the onboarding flow. They land directly in the resident's record — no follow-up emails, no missing filings.
Step 03
Set up each unit with lease caps, maximum occupancy rules, term violation thresholds, and max lease warnings. Unit and property-level controls connect directly to your applicant-facing portal — so prospective residents only see units available under your community's rules.
Lease caps & term rulesStep 04
Your dashboard shows active, expiring, pending, and missing leases across all units — updated live as statuses change. Every document, status change, and timestamp is logged, searchable, and audit-ready in seconds. Think of TenantEvaluation as the Carfax for the property management industry — a complete, verifiable history for every unit and every lease.
Step 05
TenantEvaluation sends automated renewal notifications to both the resident and the property manager 90 days before lease expiration — giving all parties time to act before an expiration becomes a compliance issue. No manual calendar reminders. No missed deadlines.
90-day automated alertsStep 06
When a resident renews, TenantEvaluation collects the newly executed lease contract using the same secure document technology as the original onboarding. The new lease is stored securely, all parties are notified, and the cycle restarts automatically — keeping your records continuous, current, and audit-ready without any manual intervention.
End-to-end renewal cycleEvery feature connects resident onboarding, unit data, approvals, and lease documentation into one streamlined workflow — eliminating the spreadsheets and scattered email chains your team currently relies on for HOA and condo lease management.
Store and manage all lease agreements inside TenantEvaluation. One place for everything across all your HOA and condo communities — searchable, organized, and accessible without digging through inboxes.
Instantly identify active, pending, expired, or missing leases across every unit. No manual reconciliation. No guessing what needs attention today.
Lease documents are collected automatically during onboarding and stored directly in the resident's record — without a single manual follow-up email.
Configure lease caps, term violation rules, and max lease warnings at the unit and property level — fully connected with TenantEvaluation's tenant screening platform. When a unit hits its cap, applicants automatically see the unit as unavailable, removing the need for manual gatekeeping by your team.
Connect lease information directly to specific units and occupancy records across your HOA and condo portfolio. Always know which units are occupied, pending, or missing documentation.
90-day automated alerts sent to both residents and managers before lease expiration — so renewals are handled proactively, not reactively. Reduces missed renewals and the lost revenue that follows.
Access historical lease records, resident activity, and document trails instantly. Every record is audit-ready and fully searchable — TenantEvaluation is the Carfax for the property management industry.
Maintain organized, timestamped lease records ready for any board review, state audit, or attorney request — with zero last-minute scrambling for your HOA or condo association.
Lease Tracking works alongside tenant screening and approvals, document collection, and resident onboarding inside one platform. Everything is connected — nothing falls through the gaps.
For modern HOAs, condos, and property management companies, lease visibility directly impacts how efficiently your team operates every single day.
Most lease management tools exist in isolation — disconnected from tenant screening, approvals, and onboarding. TenantEvaluation Lease Tracking is built into the same platform where residents apply and get approved.
When an applicant clears screening, a lease record opens automatically. Documents land in their profile without manual steps. Every status change is logged and searchable. Nothing requires a separate tool or a manual handoff between systems.
Every HOA and condo portfolio running on spreadsheets and email threads is bleeding money in ways that never show up as a single line item. Here's where it's going.
No commitment required. 15-minute walkthrough for HOAs and condos of any size.
Community managers and HOA and condo boards across South Florida already use TenantEvaluation for tenant screening and onboarding — here's how they describe the difference.
"We were managing leases across six communities in separate email folders. That was a nightmare. Having everything in one place completely changed how our office runs."
"When a board member asks me about a unit's lease status, I used to have to dig through folders. Now I pull it up in ten seconds. It's a completely different experience."
"Our attorney asked for lease documentation during an audit. I had everything ready and organized in under two minutes. That used to take me half a day."
"It's fast, it's easy, and it makes every transaction seamless. I wish all condominiums would use it — it makes my job easier and the application process is so simple for residents."
Everything community managers ask us before getting started with lease tracking software.
HOA and condo lease tracking software gives community association managers and board members a centralized, real-time view of every lease in their portfolio — including documents, status, expiration dates, and renewal history. If your community currently tracks leases in spreadsheets or email folders, you're carrying a daily administrative burden and an audit liability that purpose-built software eliminates. Any HOA or condo association managing more than 10–15 units actively benefits from automated lease management.
Lease Tracking is built directly into the TenantEvaluation platform where resident applications and tenant screening happen. When an applicant is approved, a lease record opens automatically. Document collection happens during onboarding. Nothing requires manual re-entry or a separate tool — the entire workflow is connected end to end.
Centralized, audit-ready lease records support the operational compliance requirements of most HOA and condo associations. Lease Tracking maintains a full digital record of every document, status change, and timestamp — ready for board review, attorney requests, or state-required audits. Note: this is operational tooling for property managers, not legal advice. Consult your association's counsel for jurisdiction-specific compliance requirements.
Yes. TenantEvaluation Lease Tracking is built for CAMs and property management companies operating across multiple HOA and condo communities. Your dashboard surfaces lease status across all units and all associations from a single view — so you're not logging into different systems for each property you manage.
Ninety days before a lease expiration, TenantEvaluation sends automated notifications to both the resident and the property manager. When the resident renews, the newly executed lease contract is collected using TenantEvaluation's secure document technology and stored directly in the resident's record. All parties are notified of completion, and the renewal cycle restarts automatically — keeping your lease history continuous, current, and searchable without any manual steps.
Lease Tracking is currently available to early access HOA and condo communities. Join the waitlist below and our team will reach out to walk you through how it fits into your existing workflow — no commitment required. Early access communities get priority onboarding and direct input into feature priorities.
Schedule a 15-minute walkthrough to see how Lease Tracking fits into your community's workflow. No commitment required — just a conversation.
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