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For HOA and condo associations and the companies that manage them. LeaseTracking creates a lease record from every approved application, sends reminders before leases expire, and helps you manage and track renewals.
Book your free demoShare your details on the next page. Our team will contact you to arrange your LeaseTracking demo.
The board's decision goes into QuickApprove, and the decision letter is generated for you. When an application is approved, LeaseTracking creates the lease record and keeps track of it from there.
Community Association Managers (CAMs), Licensed Community Association Managers (LCAMs), and office teams can see which leases need attention before planning the next follow up.
Give your associations a consistent place to track lease activity while keeping a view across the properties your company manages.
Your manager can export lease records for the board's review. For treasurers, the ROI calculator helps compare your association's workload with the subscription cost.
When a small team shares the work, lease details should be available beyond one person's files. Give the next volunteer or team member a record to start from.
It works inside your TenantEvaluation account. Approved applications in QuickApprove become lease records, with no double entry.
See LeaseTracking through your role.
We'll show the view your team would use every day, set up for your associations.
From ‘Let me find that’ to ‘Here's the update.’ If your team relies on separate files and manual follow up today, here's how the work can change.
Choose a plan, add units, and configure lease terms and limits. Your progress is saved as you go.
Set your lease cap, term limits, and leases per unit. If a unit is marked unavailable, applicants can't select it and are asked to choose another. As an association nears its cap, your team gets an alert, and your rules decide whether new applications pause.
When an application is approved, LeaseTracking creates the lease record and links it to the selected unit. It captures the lease dates and updates the unit's status automatically.
Residents receive reminders 60, 30, 15, and 7 days before expiration, with the manager notified. Separate manager alerts flag lease cap risk, term violations, and renewal spikes.
Watch all four steps run on a live account.
From approval to renewal reminder, shown with your lease rules in mind.
Follow the same application from the approval decision into a lease record, then zoom out to the portfolio.
Demonstration data. Your association's configuration may vary.
Want to see these screens with your own leases?
We'll walk you through each one, step by step, on a live call.
What your team spends on manual tracking is worth a closer look. Use your workload in the ROI calculator to compare estimated costs with the LeaseTracking subscription. Estimates are for planning and depend on your inputs. Time freed up doesn't automatically become cash savings.
$29 a month. Monthly billing totals $348 over 12 months.
$25 a month, paid yearly. One $300 payment covers the year.
Two numbers you already know, units and leases a year, show the manual hours your team spends. Managing many associations? See the estimate across your whole book.
Start with one association, or set how many your company manages. Units set the cost per unit, and leases drive the workload.
Across 1 association, manual lease tracking takes 162 staff hours a year. That's about 0.08 full time staff, ≈ $309 a month, and an estimated $3,702 per association.
How this is calculated. Per association: lines 1 and 2 = leases × minutes ÷ 60; cap audits and board work = hours/month × 12. Hours × your loaded rate = labor cost. Whole book = per association × number of associations. LeaseTracking cost = associations × monthly price × 12. Full time equivalent (FTE) = total hours ÷ 2,080. Defaults reflect a 100 unit association at a typical assistant property manager wage of about $25/hr. Estimates for planning, not a guarantee.
Managers and applicants share what working with TenantEvaluation feels like.
“We were managing leases across six communities in separate email folders. That was a nightmare. Having everything in one place completely changed how our office runs.”
“When a board member asks me about a unit's lease status, I used to have to dig through folders. Now I pull it up in ten seconds. It's a completely different experience.”
“Our attorney asked for lease documentation during an audit. I had everything ready and organized in under two minutes. That used to take me half a day.”
“It's fast, it's easy, and it makes every transaction seamless. I wish all condominiums would use it. It makes my job easier and the application process is so simple for residents.”
“User friendly/ professional/confidential service.”
“Process was easy and smooth, the quick pass fee was not bad to get your application expedited to the association. Definitely would not mind going through them again in the future.”
“Excellent customer service, very helpful and pleasant, easy to process. Thank you.”
“Seamless experience.”
Follow an approved application into its lease record, explore the views your team would use, and review the setup and subscription options. Share your details on the next page and we'll contact you to arrange your walkthrough.
Book your free demoIt goes beyond screening. LeaseTracking is part of TE Suite, built for HOA and condo associations.