Streamline lease management across your communities with TenantEvaluation Lease Tracking. Whether you're a community association manager, board member, or property manager, get live visibility into every lease and let lease caps enforce themselves automatically.
If you're running HOA and condo lease management across email threads, shared drives, and spreadsheets, you already know what the gaps cost you every single month.
Because no one owns the task of checking renewal dates across dozens of units in multiple HOAs and condos.
In under ten minutes, because the documentation is scattered across four folders and two inboxes.
Instead of a two-minute document pull.
Because document collection was never automated in the first place.
From application to renewal, every step is automated, connected, and built around the unique compliance needs of HOAs and condos, including lease cap enforcement that requires zero manual monitoring.
Join the Early Access List →Tenant screening approval auto-creates a connected lease record, no double entry.
Lease agreements collected and filed during onboarding, no follow-up emails.
Set caps per unit or community once. Applicants only see units below cap, compliance runs itself.
Active, expiring, missing, renewing. Live dashboard, audit-ready in seconds.
Automated notifications to residents and managers, no missed renewals, no manual calendars.
New leases collected, stored, and connected. Your record stays continuous without manual work.
For modern HOAs, condos, and property management companies, lease visibility directly impacts how efficiently your team operates every single day. CAMs running multi-community portfolios are the heaviest beneficiaries.
One dashboard replaces the email inbox search, shared drive dig, and spreadsheet cross-reference your team does daily.
Pull up any unit's full lease history and documentation in seconds, not the ten minutes it currently takes to track down a file.
Expiring agreements surface automatically before they become a compliance issue or a missed rent increase opportunity.
When your board or attorney asks for HOA or condo lease documentation, you have organized, timestamped records ready before the call ends.
Lease copies land in resident records automatically during onboarding, no follow-up emails, no missed filings, no chasing.
HOAs and condos managing higher onboarding volumes handle the workload without increasing operational complexity or adding staff.
Most lease management tools live in isolation, disconnected from tenant screening, approvals, onboarding, and compliance enforcement. TenantEvaluation Lease Tracking is built into the same platform where residents apply, get approved, and where your lease caps enforce themselves automatically.
Every HOA and condo portfolio running on spreadsheets and email threads is bleeding money in ways that never show up as a single line item. Here's where it's going.
A manager spending 2 hours/month manually auditing spreadsheets for 250 units wastes approximately $900/year in administrative labor, before a single issue is resolved.
Missing a single renewal means forfeiting a 3–5% rent increase or a $500 lease renewal fee. Across 10 units, that's $5,000+ in lost annual revenue per property.
Answering just 5 board or owner questions per week at 15 minutes of search time each adds up to 65 hours/year, $2,600 spent at $40/hour just looking for paper.
A single "half-day" recovery effort (4 hours) costs the office $160–$180 in lost productivity per incident. Multiply that by the number of attorney requests, board reviews, or audit events your team handles each year.
Chasing one missing lease averages 3 emails and 2 phone calls (~45 minutes of labor) = $30 per resident. In a 100-unit portfolio with 20% annual turnover, that's $600/year spent just chasing paper.
$9,300+ in annual losses vs. $348/year for Lease Tracking.
Community managers and HOA and condo boards across South Florida already use TenantEvaluation for tenant screening and onboarding. Here's how they describe the difference.
"We were managing leases across six communities in separate email folders. That was a nightmare. Having everything in one place completely changed how our office runs."
"When a board member asks me about a unit's lease status, I used to have to dig through folders. Now I pull it up in ten seconds. It's a completely different experience."
"Our attorney asked for lease documentation during an audit. I had everything ready and organized in under two minutes. That used to take me half a day."
"It's fast, it's easy, and it makes every transaction seamless. I wish all condominiums would use it. It makes my job easier and the application process is so simple for residents."
Everything community managers ask us before getting started with lease tracking software.
HOA and condo lease tracking software gives community association managers and board members a centralized, real-time view of every lease in their portfolio, including documents, status, expiration dates, and renewal history. If your community currently tracks leases in spreadsheets or email folders, you're carrying a daily administrative burden and an audit liability that purpose-built software eliminates.
Any HOA or condo association managing more than 10–15 units actively benefits from automated lease management.
Lease Tracking is built directly into the TenantEvaluation platform where resident applications and tenant screening happen. When an applicant is approved, a lease record opens automatically. Document collection happens during onboarding. Nothing requires manual re-entry or a separate tool. The entire workflow is connected end to end.
Centralized, audit-ready lease records support the operational compliance requirements of most HOA and condo associations. Lease Tracking maintains a full digital record of every document, status change, and timestamp, ready for board review, attorney requests, or state-required audits.
Note: this is operational tooling for property managers, not legal advice. Consult your association's counsel for jurisdiction-specific compliance requirements.
Yes. TenantEvaluation Lease Tracking is built for CAMs and property management companies operating across multiple HOA and condo communities. Your dashboard surfaces lease status across all units and all associations from a single view, so you're not logging into different systems for each property you manage.
Ninety days before a lease expiration, TenantEvaluation sends automated notifications to both the resident and the property manager. When the resident renews, the newly executed lease contract is collected using TenantEvaluation's secure document technology and stored directly in the resident's record. All parties are notified of completion, and the renewal cycle restarts automatically, keeping your lease history continuous, current, and searchable without any manual steps.
Lease Tracking is currently available to early access HOA and condo communities. Join the waitlist of 300+ communities below and our team will reach out to walk you through how it fits into your existing workflow, no commitment required. Early access communities get priority onboarding and direct input into feature priorities.
Schedule a 15-minute walkthrough to see how Lease Tracking fits into your community's workflow. No commitment required, just a conversation.