15+ Years of Innovation in HOA & Condo Resident Screening

Founded in 2007, TenantEvaluation was created to simplify resident screening and onboarding for HOA and condo associations. Our founders combined experience in community association management and technology to build a more organized, secure, and transparent application process.

Today, TenantEvaluation connects resident applications, document collection, identity verification, background checks, and approval workflows through one platform built for community associations.

Built to Simplify Resident Screening for HOA & Condo Associations

TenantEvaluation helps community association managers, property management teams, and boards manage resident applications through a more secure and consistent process.

Our platform brings together screening, identity verification, document collection, communication, and approvals while supporting clear records and efficient workflows.

Our Core Values

Trust & Security

We protect applicant information through secure systems and responsible data handling.

Trust

Trust is at our core. Our AI technology ensures consistent, accurate results, giving clients confidence in every decision. With strict security and compliance, we protect personal data, enabling communities to make informed choices with complete confidentiality.

Transparency

Through open
communication and real-time screening reports, we foster collaboration for all parties

Transparency

We prioritize open communication and accessibility. With real-time updates, clear reports, and actionable insights, all stakeholders—applicants, property managers, and board members—have full visibility at every stage. This transparency reduces confusion, minimizes follow-ups, and fosters a smooth, collaborative experience for everyone involved.

Simplicity

We streamline
community screening with intuitive HOA & Condo software for effortless management.

Simplicity

Our user-friendly platform simplifies every step of tenant screening, from document collection to background checks, creating a seamless experience for applicants, property managers, and board members. By streamlining complex tasks, we save communities time and keep the process clear and accessible.

Performance

We maximize
efficiency with a time-saving, customizable resident onboarding platform.

Performance

Our automated platform is designed for efficiency and flexibility, meeting each community’s unique needs. By reducing manual tasks, optimizing workflows, and accelerating decision timelines, we save valuable time and resources. Customizable screening criteria ensure every community achieves optimal results with minimal effort.

Our History of Resident Screening Innovation

Since 2007, TenantEvaluation has continued expanding its resident screening and onboarding capabilities to support the changing operational needs of HOA and condo associations.

2007

Pioneering HOA & Condo Resident Screening

Necessity Breeds Ingenuity: With decades of experience in Property Management and IT, Luis Teran launched TenantEvaluation to streamline community association management. This vision led to the creation of the world’s first digital application and onboarding platform.

2010

Expanding Screening Services

TenantEvaluation allowed Community Managers to streamline applications by handling Tenant Background Checks and Credit Reports directly on the platform.

2013

Online Document Collection

Introducing another industry first, Online Document Collection allowed residents to directly upload IDs, lease agreements, and vehicle registrations, simplifying application workflows for everyone involved.

2014

Enhancing Community Access

With the launch of the Manager Portal, community managers gained a dedicated database for reviewing applications. Community Codes were also introduced, providing unique identifiers for each account to streamline the resident onboarding process.

2015

A Sustainable, Digitized Application

TenantEvaluation introduced the Deluxe Application, a feature designed to digitize paper forms and integrate them onto our platform, offering a seamless “click-to-sign” experience and pushing the application process into the digital age.

2017

The Application Portal

The Application Portal enabled residents to complete move-in requirements, upload mandatory documents, and fill out required forms—all in a matter of minutes.

2018

QuickApprove

TenantEvaluation fully integrated with the application process by launching QuickApprove, allowing community managers and board members to review and make final decisions directly on the platform—a first in the industry.

2020

Proprietary Signature Feature

To further streamline onboarding, we launched an in-house digital signature tool, making it easier than ever to complete applications securely and efficiently.

2021

Income Report and ID Verification

TenantEvaluation introduced the Income Report feature, a secure, convenient financial verification alternative to collecting sensitive documents. Additionally, ID Verification was added, providing robust protection against identity fraud.

2022

QuickApprove 2.0

Building on the success of the original, QuickApprove 2.0 launched with two full suites of approval capabilities and an integrated, customized Decision Letter. Within six months, over 80% of our users adopted this enhanced tool.

2023

A Bold New Era

This year marked a transformation in TenantEvaluation’s brand, incorporating AI-driven solutions, cutting-edge technology, and a commitment to unparalleled service as we continue to lead the future of digital property management.

2026

The Full Onboarding Operation

TenantEvaluation expanded beyond screening to connect applications, verification, approvals, payments, lease tracking, and unit data in one resident onboarding platform.

Frequently Asked Questions About TenantEvaluation

What is TenantEvaluation?

TenantEvaluation is a resident screening and onboarding platform built for HOA and condo associations. It helps community association managers, property management teams, and boards manage applications, document collection, identity verification, background checks, and approval workflows.

When was TenantEvaluation founded?

TenantEvaluation was founded in 2007 by professionals with experience in community association management and technology.

Who does TenantEvaluation serve?

TenantEvaluation serves community association managers, property management companies, HOA boards, condo boards, residents, owners, and applicants involved in the resident application process.

Is TenantEvaluation only a background check company?

No. Background checks are one part of the platform. TenantEvaluation also supports resident applications, document collection, identity verification, income verification, credit reporting, communication, and approval workflows.

Does TenantEvaluation make resident approval decisions?

TenantEvaluation provides the technology and information used during the application process. Final approval decisions remain with the association or authorized decision makers according to their established requirements.

How long has TenantEvaluation worked with HOA and condo associations?

TenantEvaluation has supported resident screening and onboarding operations for HOA and condo associations since 2007.

Where is TenantEvaluation used?

TenantEvaluation supports community associations and property management organizations that need a more structured way to manage resident applications, screening, and approvals.